The Clearview Library District recognizes the need for a comprehensive records retention schedule for the district’s records, as well as the retention of those records that have long-term administrative, fiscal, and historical value. Retention refers to the length of time governmental agencies store information. The retention policy pertains to the organization's records and does not include personal information or “User Records” as defined in the Privacy of User Records Policy.
Colorado’s Retention Statute
Retention of government records is governed by Colorado Statute C.R.S. 24-80-101 et. seq.
- State Histories. Archive and Emblems and retention and disposition schedules promulgated by the Colorado State Archives.
The Colorado State Archives Special Districts Records Management Policy Manual identifies the period of time to retain records concerning facilities, finances, fleet, equipment, general administration, records governing body, historical district boundary and planning, licenses and permits, litigation and legal counsel, personnel, and property.
District Application
- In adopting the Colorado State Archives Special District Records Management Manual, the District agrees to use the retention periods stated in the manual.
- The District will maintain a schedule that identifies the types of documents, their retention periods, the responsible party, and actual availability. This is done for compliance and to facilitate requests under the Colorado Open Records Act (CORA).
- The statute on retention does not apply to library and museum materials contributed by private persons, nor to library records that would disclose the identity of a user. In these cases, the District’s stance is to delete personal information that is no longer needed.
Adopted August 28, 2025