Photography, Videography, and Recording by Clearview Library District Visitors

Photography, video recording, and audio recording are allowed under the conditions listed below only to the extent that they do not interfere with the operations, programs, and activities of Clearview Library District libraries or the rights of patrons. Clearview Library District will limit or stop photography, videography, and recording on library properties or inside facilities when such restrictions serve library purposes and support the public’s safety or security. Foremost of these is ensuring the right of patrons to use the library freely and confidentially without scrutiny, intimidation, or distraction by others.

Any person photographing, filming, and/or recording on Clearview Library District premises:

  • Is expected to be respectful of, and refrain from disturbing other patrons as specified in Clearview Library District’s Conduct in the Library Policy.
  • Accepts sole responsibility for adherence to copyright law (Title 17, United States Code) regarding reproduction and distribution of copyrighted materials.
  • Is not permitted to take photos, video or audio of another person in areas where there is a reasonable expectation of privacy, such as restrooms.
  • Is prohibited from taking photos, video, or audio of any other person in staff-only areas unless an exception, with staff accompaniment, is made.
  • May be required to refrain from taking videos, photos, or recordings of programs, as requested by the facilitator, out of respect for their intellectual property.

Photography, Videography, and Recording by Clearview Library District Staff

Clearview Library District staff may photograph, film or record programs and events for library publicity and promotional purposes. Staff will make every effort to notify members of the public when photography, videography, and recording is taking place and signs with the crowd-release language will be posted at library events where Clearview Library District photography, videography, and/or recording is happening. Reasonable efforts will be made to respect the wishes of patrons who do not want to be photographed, filmed, or recorded. 

To ensure the privacy of all individuals, the full names or any personally identifiable information of photographed subjects will not be used without the express written approval from the subject, or if a minor, the parent or legal guardian.

Clearview Library District Security Cameras

Clearview Library District is dedicated to protecting the rights and safety of patrons, volunteers, and staff while they enjoy a clean, safe, and comfortable environment. In pursuit of this objective, selected public areas of Clearview Library District premises are under continuous video surveillance. Security cameras only record images and are not routinely monitored by library staff. 

  • Purpose of Security Cameras: While it is recognized that video surveillance will not prevent all incidents, security cameras serve as a potential deterrent and as a means of identifying and prosecuting offenders. While adhering to all applicable federal, state, and local laws concerning the confidentiality of library records, the disclosure of public records and the protection of individual privacy, Clearview Library District’s video surveillance system will be used only for the identification of persons breaking the law or violating the Conduct in the Library Policy for the protection and safety of patrons, employees, assets and property.
  • Signs in Areas Under Camera Surveillance: Notice of the use of security cameras will be posted at the entrance of Clearview Library District buildings so that library visitors have reasonable and adequate warning that surveillance is or may be in operation.
  • Security Camera Locations: Reasonable efforts will be made to safeguard the privacy of patrons, volunteers, and staff by installing security cameras in locations where there is no expectation of privacy, examples include, common areas such as entrance, near book and media collections, delivery areas, and  parking lots. Cameras will not be installed in areas where there is a reasonable expectation of privacy, such as restrooms.
  • Retention and Storage of Digital Images and Recordings: Video recordings will be kept for a limited amount of time and automatically deleted as system storage capacity dictates. Video recordings of incidents may be retained and reviewed for as long as considered necessary by Clearview Library District staff.
  • Requesting Access to Digital Images and Recordings: Pursuant to Colorado Revised Statutes  § 24-90-119, Clearview Library District is required to protect the privacy of all patrons.  Confidentiality and privacy issues prohibit the public from accessing recordings which may contain personally identifiable information about patrons. Digital images or recordings may only be disclosed pursuant to subpoena upon court order, with written consent of the individual pictured, or where otherwise allowed by law after request are reviewed by the library director or the library director’s designee for the reasonable operation of the Library. 

Adopted July 28, 2022