Clearview Library District supports the free and open exchange of ideas on a wide range of subjects of interest to the community.  To that end, the library provides meeting space free of charge for local public use regardless of beliefs or affiliations.

  1. Use of Clearview Library District meeting rooms does not imply endorsement by the library district, staff, or trustees.
  2. Library District activities take precedence over all other meeting room activities. The Library District maintains the right to change or cancel reservations as needed in order to support library district operations. 
  3. Meeting rooms may be available during normal business hours at each location; however, meeting rooms must be vacated 5 minutes prior to closing except for use outside of library hours, as detailed below. 
  4. Room reservations are granted on a first-come, first-served basis and may be made online on the library district’s website or in person at each library. 
  5. Reservations may be made 45 days in advance.
  6. Meeting rooms may be restricted to 4 reservations per month, per booking group. To accommodate community demand, reservations exceeding the monthly limit are subject to cancellation.  
  7. Users must comply with the Library District's procedures posted in the room and on Reserve A Room on the Clearview website.   Failure to comply with procedures may result in the immediate cancellation of the reservation and restrictions from making future reservations.
  8. Birthday parties, showers, receptions, dances, etc. are not permitted in meeting rooms.
  9. Light snacks and covered drinks are allowed in meeting rooms. Alcoholic beverages and tobacco products are not permitted anywhere in the library.
  10. The person reserving the room is responsible for leaving it in the same state of cleanliness and configuration as it was upon arrival. Failure to do so may incur a cleaning and maintenance fee to the person reserving the room.  
  11. Users agree to abide by all Clearview Library District policies relating to the use of the facilities, including the Conduct In the Library policy, and accept responsibility for all damages caused to the building and/or equipment beyond normal wear.
  12. Publicity for events held in library meeting rooms shall not imply endorsement or sponsorship by the Clearview Library District.
  13. Clearview Library District reserves the right to require liability insurance for events held in the libraries.
  14. All groups agree to compensate, indemnify, and hold harmless Clearview Library District for any damages to property or injury to persons caused by, or resulting from, the use of the meeting room(s). 

Failure to comply with the above policy may result in the cancellation of room reservations and restrictions from making future reservations.

Outside Library hours meeting room use

Before-hours and after-hours reservations for meeting rooms are available at the Severance Library only.

  1. Reservations can be made online or in person by persons aged 18 and older. Online reservations require a valid Clearview Library District library card and state-issued photo identification. 
  2. The library and library staff will be unavailable before and after closing. 
  3. Access to the restrooms and water fountains is in the front lobby.
  4. Prior to booking a room for the first time, an appointment must be made with the Clearview Library District staff to review procedures for accessing and using library equipment. Any subsequent changes in equipment use needs will require an additional staff training session. 
  5. All meetings must  begin no earlier than 7am and end by 10pm. The building will be secured by 10:15 pm and an alarm will sound after that time if the doors are opened.

Revised and adopted May 2024