Interlibrary Loan


Clearview Library District Interlibrary Loan (ILLPolicy)

Purpose of ILL

Clearview Library District provides Interlibrary Loan (ILL) to patrons as a service to supplement its on-site collection with resources available at other libraries.


A patron with a valid library card and their account in good standing (under the $14.99 maximum in charges) may request ILL materials.

An ILL request form can be obtained at the front desk or a patron can access the patron initiated interlibrary loan link from the library card catalog. Patrons are limited to seven active ILL requests. Active requests include items requested and items checked out.

Out-of-State Requests

There will be a limit of two requests per month per person for out of state materials. Materials obtained from out of state must be scholarly or research materials.  There is a charge for this service. (See cost section).

Materials Not Offered

-“New release” (books or media published in the last six months)
-Non-circulating reference materials or one of a kind items
-Items available at our library, which have holds (exception: book club books or items designated as long overdue, missing or lost)

Time and Place

Arrival time of materials cannot be guaranteed. Most in-state materials are usually obtained within two weeks. It may be possible to acquire materials out of state; however, it may take six to eight weeks. Arrival time of materials cannot be guaranteed and the library staff has no control over from where the materials will come.


Patrons will be notified within two days of a request if an item cannot be located or borrowed. The patrons will be notified within twenty-four hours the requested materials have arrived. Notification will be made by phone tree, e-mail or personal phone call. Materials will be kept on the hold shelf for two weeks from the arrival date.  Items not picked up within the two weeks will be returned to the lending library. Those items will not be reordered. Late pickup of an item does not extend the initial check out period as determined b the lending library.


ILL is free of charged unless a postage fee is assessed or the lending library assesses a charge. Patrons will be charged a $5.00 non-refundable fee per request for out-of state materials. This charge must be paid before a request will be submitted. The library pays the $5.00 to the Denver Public Library, who then procures the requested materials. There is no guarantee the items can be located or borrowed. The library will pay the return postage to send back materials. Patrons will be notified of any additional charges before requests are submitted.

Loan Period and Renewal

The check out period of an ILL is determined by the lending library but usually a patron is allowed a three week check out period. ILLs may not be renewed, and there is no grace period. A $.25 a per day item charge will be assessed on overdue materials. Materials are processed with a Clearview Library District label on the front with due date and barcode information. ILLs must be returned to our library by the due date noted on the label.

Lost Book Replacement Fees

Lost and damaged materials are the financial responsibility of the user. An item is considered lost if it is fourteen days overdue. The lending library will determine the cost of the time, which will be charged to a patrons account.

Interlibrary Loan & Copyright Compliance

All ILL requests are subject to the Colorado Interlibrary Loan Code, the National Interlibrary Loan Code, and U.S. Copyright Law.

Revocation of Privileges

Noncompliance with the ILL Policy can result in the revocation of ILL services.

Interlibrary loan a book here.